ActiveSync - Synchronizing
Notes To Two Locations
By
Raj Pillai, Copyright
2004-2005
Version 1.00 Created 07/03/2005
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Introduction:
ActiveSync synchronizes Notes in a very unique manner. It
will either sync with Notes under Outlook or as a file under
the My Documents folder of the desktop depending on the selection
under Tools -> Options. If both are selected, then it will
sync it as a Note because of its designated sync order.
ActiveSync will sync information types in the order as seen under
Tools->Options. Notes include your regular notes (.pwi) and
the voice recordings (.wav) saved under the My Document folder of
the mobile device and notes saved in Outlook.
Do you want the Notes to both locations?
If you answered "Yes", to this question, then you will need to tweak
the registry. The logic behind the above synchronization
method was to avoid duplication of information on the desktop and Notes
is the only application that creates .wav files on the device. But
if you need them to be available in Outlook as well as My Documents
folder then follow the instructions:
- Open ActiveSync and under Tools -> Options select both
information types (Notes and Files).
- Open the Registry - go to the Start -> Run, and type
regedit
Click OK or hit Enter key.
- Then browse to the following key:
HKEY_CURRENT_USER\Software\Microsoft\Windows CE
Services\Partners\********\Services\Synchronization\Objects\File
The ********** will be a string containing a combination of numbers
and alphabets since this is how Windows CE recognizes your
device. If you have more then one partnership, then you will find
more then 1 entry here. You will need to identify the key
containing the current partnership information. You can tell which
string holds your current partnership information by looking at the
Briefcase Path key under "Synchronization". It should
display the synchronization folder.
- Look for the string value of "ExcludeExts" under the
key path listed above. This contains
file extensions that Files needs to ignore while synchronizing.
The entries for WAV and PWI will appear only if Notes has been
selected as an information type for synchronization in #1. Now
all you need to do is remove the file type that you want to
appear in the My Documents folder of your desktop.
Example - If you want
all your voice recording to synchronize to the My Documents sync
folder. Then all you need to do is double click the "ExcludeExts"
value and edit it to remove the WAV extension.
- On your next sync, you will find your Notes (depending on the
values edited in #4) in Outlook as well as My Documents folder.
Limitations You Encounter:
The limitation that you will face if you decide to synchronize Notes
to both locations are explained below:
- The Notes will leave a copy behind on either location (Notes or
My Documents folder) if any of
them is deleted via the desktop until the next sync (Disconnect and
Sync). Deletion from the mobile device will reflect the
changes immediately on the desktop on both locations.
- Any .wav files that are synchronized from the desktop to the
mobile device will also be seen in the Notes section of Outlook.
- If you make an changes to the selection of Notes in ActiveSync
(in Tools -> Options) then the settings will be lost and will
continue to sync the manner in which it is designed to do.
Read other articles
by Raj Pillai
Discuss your Handheld PC, Palm-size PC or Pocket
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