Microsoft Transcriber – How to
Backup/Restore Custom Shorthand Notations
Raj Pillai, Copyright
Microsoft Transcriber in Windows Mobile 5.0 and 6.x
versions provide a feature called Shorthand which enables you to add
custom shortcuts to quickly type frequently used texts/functions or
simply launch frequently used applications. Many times situations arise
which require a hard reset of the device, and without a backup, you will
end up losing all these shorthand notations that you added. In order not
to lose your shorthand notations there is a process which can be used to
backup entries created with a list. This technique can also be applied
if you want to transfer these notations from one device to another.
Here is an example of the screen which can be
accessed by doing the following:
Tap Start > Settings > Input > Transcriber >
Options > Advanced
Where Is This Information Stored?
This information is not stored in any file but is actually stored under
the registry of the mobile device. So for every notation you add, you
will find an entry within the registry. The entries are stored under the
If you do not have a registry editor installed on your device, there are
quite a few available. Some are available for free like
Tascal Registry Editor. However, in order to accomplish the task
of backup of these notations I will be using Tascal Registry Editor as
it supports import/export of keys within the registry. Basically, you
can accomplish this task with any registry editor that supports
import/export of unique keys on the mobile device.
Backing Up the Notations:
If you have only a couple of notations, you can export these keys one
by one and make the .reg file look as seen in the example shown below.
However, if you are having quite a few notations, follow these steps to backup all
- First backup the entire registry, using Tascal Registry Editor.
This can be done by clicking File | Export Registry |
- Save the file as a .reg file.
- Once saved, synchronize this file to your computer.
- Open this file using Notepad or any other Word Editor.
- Search for the following text:
Once found, you will need to delete all entries between this line
and REGEDIT4 (which is seen at the beginning of the file).
Additionally, you will need to delete the following line and all
entries that start to appear below it:
So finally your new .reg file should look something like the entries
seen below taken from the registry for the example whose screen shot
is seen (Aabove:
"DisplayName"="so the result is"
"DisplayName"="[date and time]"
- After editing the file as explained above, please save this
file. Now you have a backup of your notations you created in the
Restore the Notations:
Now that you have your backup file ready, in the
event of hard reset you are now in a position to restore this
information without having to sit and recreate all of them. You can
transfer the notations from one device to another by restoring this file
on the other device. To do so
follow these steps:
Synchronize the edited .reg file which contains
the notation entries to your mobile device.
Open the Tascal Registry Editor and click File |
Import Registry and select the edited .reg file. This will import
the entries into the registry location where the notations are
Once you receive a successful import message, it
is advisable to perform a soft reset to ensure the settings take
So now you should be able to view the list under the
Shorthand list as seen in the screenshot shown at the beginning of this
Please note that registry editing is not supported by OEM’s or
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